Recruitment Specialist

Company: PermiaCare
Location: Midland
Posted on: May 7, 2025

Job Description:

Job Number: 26Location: MidlandSupervises: NFLSA: Non-ExemptDivision: ADMSalary: $15.66 per hour without BA; $23.77 per hour for relevant BA. Sign on bonus may be available.Shift: M-F 8am - 5pm; some afterhours required; Assigned work hours may change as the needs of the agency andclients changeDriving required: YTravel required: YSettings: office, fieldPOSITION SUMMARY/JOB PURPOSE:The Recruitment Specialist assiststhe Chief Human Resources Officer in day-to-day operations of the departmentand is responsible for various human resources functions relating to therecruitment and retention of staff. This position will process employmentapplications, coordinate job postings, attend job fairs, and coordinate the newhire process. The Recruitment Specialist will answer employment-relatedinquiries from applicants, employees and supervisors, maintain accurateemployee records and ensure compliance with federal, state and local employmentlaws and regulations.This position works independently,under limited supervision, reporting major activities through periodicmeetings.EDUCATION, EXPERIENCE, OTHERQUALIFICATIONS:Education Required: High School Diploma or GED. Bachelor's degree in Human Resources,Business Administration, or related field from accredited college or universitypreferred.Experience Required: At least one year experience in humanresources, law or business preferred.Registration, Certification,Licensure or other Qualifications Required:

• Must maintain a valid TexasDriver's license, auto liability insurance and a driving record acceptable toPermiaCare's insurance requirements.
• Required to pass criminal historyand background checks as well as pre-employment drug screen.
• SHRM-CP or PHR certificationpreferred. Must obtain certification within 2 years of hire.ESSENTIAL DUTIES ANDRESPONSIBILITIES:
  • Facilitate the hiring of qualifiedjob applicants for open positions.
  • Review applicants and route tohiring supervisor in a timely manner.
  • Participate in job fairs and otherrecruiting events.
  • Collaborate with hiringsupervisors to understand staffing needs.
  • Create and update job postings.
  • Source and recruit candidatesthrough various methods, such as the agency website, social media, job boardsand job hosting sites.
  • Process new hires in a timelymanner.
  • Conduct or facilitate backgroundchecks.
  • Coordinate communication and offersto successful candidates.
  • Schedule for new hire orientation.
  • Implement new hire orientation todeliver an exceptional first day experience.
  • Prepare paperwork.
  • Coordinate with supervisors.
  • Follow up with new hires to ensureneeds are met.
  • Act as contact for recruitmentefforts.
  • Evaluate onboarding process andimplement changes as needed.
  • Assist in researching andevaluating potential recruitment resources.
  • Monitor and ensure compliance withall applicable labor regulations.
  • Conduct exit interviews as needed.
  • Develop strategies to attract thebest talent.
  • Evaluate and maintain employee jobdescriptions.
  • Assist and coordinate employeemorale initiatives and makes recommendations as needed.
  • Coordinate volunteers and temps.
  • Assist with audits as needed.
  • Assist with employment-relatedinquiries from applicants, employees and supervisors.
  • Process salary increases andtransfers.
  • Ensure employee performancereviews are completed on time and accurately.
  • Assist with investigations asneeded.
  • Maintain and manage HR records anddocuments by ensuring employment files are complete and organized, includinguploading into the HRIS system in a timely manner.
  • Maintain current and up to date HRdocuments and information in a shared location.
  • Perform reference checks andverifications of employment as needed.
  • Provide excellent customer serviceto both external and internal stakeholders.
  • Gather and analyzes data withuseful HR metrics, such as time-to-hire and employee turnover rates.
  • Assist with unemployment claims.
  • Assist and coordinate employeemorale and motivation initiatives.
  • Meet unit performance measures ortargets.
  • Maintain confidentiality ofsensitive records and treatment information, client files and protected healthinformation in compliance with HIPAA, laws, rules and regulations, andestablished procedures.
  • Maintain regular and reliablephysical on-site attendance. Regular attendance, dependability, and promptnessare required for the scheduled workday 100% of the time, to ensure consistencyand completeness of program's processes.
  • Comply with the Abuse, Neglect,and Exploitation policy and reporting requirements.
  • Adhere to the Code of Conduct andStandards of Behavior policy requirements.
  • Establish and maintain effectivework relationships with individuals served and their families, supervisors,co-workers and visitors by demonstrating cooperative, courteous and respectfulbehavior at all times.
  • Communicate regularly withsupervisor.
  • Open and process mail/email in atimely manner.
  • Answer phone, collect phonemessages and respond to requests timely and accurately.
  • Maintain safe and clean workingenvironment by complying with procedures, rules and regulations.
  • Perform all work functions andinteractions using a trauma informed approach.
  • Display professionalism whenrepresenting PermiaCare and the program in the community.
  • Maintain compliance with legalrequirements and company policies and procedures.
  • Maintain valid and currentdriver's license, auto insurance, acceptable driving record and reliabletransportation at all times. Driving may be required for this position.
  • Complete all training as assignedprior to due date.
  • Other duties as assigned.MARGINAL DUTIES ANDRESPONSIBILITIES (these duties are not designated as essential for the purposesof ADA; they are still required duties):
    • Backup for Training Coordinatorand Benefits Coordinator.
    • Prepare reports as needed.
    • Prepare training and conferencerooms, including supplies, equipment, refreshments as needed prior to function.
    • Provide translation, ifapplicable.
    • Participate in team meeting orstaffings.
    • Participate in communityactivities and/or attends community meetings as needed.
    • Participate in workgroups andcommittees as assigned.KNOWLEDGE, SKILLS, ABILITIES ANDCOMPETENCIES:
      • Maintain current knowledge oftrends, best practices, regulatory changes and new technologies in humanresources, talent management, and employment law.
      • Knowledge of PermiaCare programsand services.
      • Knowledge of PermiaCare policiesand procedures, particularly the Employee Handbook.
      • Ability to handle multiplepriorities in a confidential environment.
      • Ability to handle a strictstandard of confidentiality in handling sensitive information, reports andcorrespondence.
      • Ability to develop jobdescriptions and job postings.
      • Proficient in recruitment softwareand applicant tracking systems.
      • Knowledge of best practices inrecruitment and selection.
      • Understanding of employment lawsand regulations.
      • Ability to build relationshipswith hiring managers and external partners.
      • Meticulous attention to detail.
      • Resourceful, problem-solvingaptitude.
      • Ability to explain complexinformation in an understandable and clear manner.
      • Projects a can-do attitude withteam-based orientation and collaborative work style.
      • Ability to act with integrity,professionalism and confidentiality.
      • Excellent interpersonal,negotiation, and conflict resolution skills.
      • Excellent time management skillswith a proven ability to meet deadlines.
      • Proficient with HRIS and talentmanagement systems.
      • Knowledge of HIPAA and ability toprotect confidentiality.
      • Effective multi-tasking skills.
      • Good organizational skills.
      • Welcoming, positive behavior.
      • Ability to express self clearlyand effectively, orally and in writing.
      • Effective time management skills.
      • Exceptional customer serviceskills, including positive attitude.
      • Cultural sensitivity.
      • Dependable attendance andpunctuality.
      • Knowledge of trauma informedtheories, principles and practices.
      • Flexibility and adaptability todifferent work environments.
      • Excellent computer skills,including Word, Excel, Outlook, and Electronic Health Records (EHR).
      • Reading and comprehending.
      • Reasoning and analyzing.
      • Ability to coordinate with variousinter-agency personnel.
      • Ability to fulfill PMAB andCPR/First Aid requirements
      • Ability to work independently
      • Good interpersonal skills,including ability to build rapport with individuals including co-workers.
      • Ability to display comfort ininteracting with individuals of diverse cultural, ethnic and economicbackgrounds and with social service, healthcare, educational and criminaljustice organizations, as needed.
      • Ability to acquire and utilize newskills as the job requires.
      • Ability to work cooperatively andproductively with supervisor, individuals, co-workers, and groups of persons atall levels of activity, contributing to a spirit of teamwork.
      • Ability to maintain highlyconfidential information.
      • Ability to remain calm instressful situations.
      • Ability to plan and schedule workand implement directives without constant supervision.
      • Model professionalism byappropriate dress, language, ethics and work habits.
      • Ability to drive personal and/orcompany vehicle. This position mayrequire travel to agency program sites, community and residential sites, and/orlocations outside the PermiaCare catchment area. This position may require transport of agencyindividuals and/or individuals served.PHYSICAL REQUIREMENTS:Abilities Required:
        • Light Lifting, under 15 lbs
        • Light Carrying, under 15 lbs
        • Walking
        • Standing
        • Sitting
        • Operating office equipment
        • Operating motor vehicle
        • Ability to see
        • Hearing (with aid)
        • Ability to write
        • Ability to count
        • Ability to read
        • Ability to tell timeOther (specify): driving required. May require some travelafter hours and overnight.WORKSITE CONDITIONS:
          • Travel
          • Inside
          • Working closely with others
          • Working aloneADA Statement: Reasonable accommodations may be made toenable individuals with disabilities to perform essential functions.EEO Statement: PermiaCare is committed to hiring andretaining a diverse workforce. We are proud to be an Equal Opportunity Employer,making decisions without regard to race, color, ethnicity, national origin,sex, sexual orientation, gender identity, religion, age, disability, veteranstatus, genetic information, or any other characteristic protected by state orfederal law.This job description is notdesigned to cover or contain a comprehensive list of duties, activities orresponsibilities that are required of the employee for this job. Duties, activities and responsibilities maychange or new ones may be assigned at any time with or without notice. This jobdescription does not constitute an employment contract with PermiaCare. Employment is at-will. PM22PI7f80d8eb1645-37820-37035446

Keywords: PermiaCare, Odessa , Recruitment Specialist, Human Resources , Midland, Texas